Club Teamwear Order Checklist
A supplier-ready checklist for clubs ordering custom teamwear, kits, sponsor apparel, fan merchandise, and seasonal reorders.
A club teamwear order starts with an approved roster, artwork and deadline. Keep them in one versioned brief so a revised sponsor logo or player size cannot silently change the order after approval.
1. Create the order roster
Use one row per wearer or clearly identified allocation. Record the following fields before asking for a quote:
| Field | What to enter |
|---|---|
| Team or group | Squad, academy age group, staff or supporter allocation |
| Product | Match jersey, shorts, training top or another specific item |
| Size and fit | Size from that product’s chart, chosen fit and sample checked |
| Personalization | Exact spelling, number and any role-specific artwork |
| Quantity | Units per person or allocation, including explicitly approved spares |
| Approval | Who checked the row and the roster version they approved |
Collect only the personal information needed to fulfill the order. Keep youth-player records and individual delivery details in the authorized ordering workflow, not in a public design brief.
2. Approve the artwork and placement plan
Gather the club badge, sponsor marks and required permissions. Identify which logo version goes on each product and where it belongs. Record print dimensions, colors and any competition-specific rules that the club must verify. A reference photo helps explain intent but does not establish permission to reproduce someone else’s design.
3. Confirm the physical product
Check the garment-specific size chart and ask which samples are available. Record material, fit, decoration and any differences between adult, youth or other product variants. Do not assume that the same size label means the same measurements across products.
4. Work backward from the in-hand date
Share the destination and the date the club must actually receive the goods. Ask for a schedule covering the quote, digital proof, required technical checks, any required or selected production sample, approvals, production and transport. Identify one approval owner and a backup contact. A late change needs a new feasibility check; it is not automatically covered by an earlier delivery estimate.